How to avoid inadvertent data loss or corruption
Every user is responsible for protecting against loss of their own data. Data loss or corruption can occur in many ways. Your computer's hard drive can degrade or become damaged, and may fail over time.

Theres always the possibility of data being altered or destroyed by viruses, electrical surges, software errors, hardware malfunctions, misuse of the computer, or other factors.
You can help protect your data through the following:




Backup your data regularly:

Hard drives and other storage media are sensitive electrical components with moving internal parts (Except for Solid State Drives). Hard drives may stop working, and the data may become inaccessible, due to the failure of an internal component. Hard drives may also fail because of mishandling, such as moving or jolting the drive while its still spinning.

Protect your most important data by backing it up regularly to a network or external hard drive, or to DVD. There are a number of different means to set up an automatic backup routine. Windows Vista (Home Premium, Business, and Ultimate) include scheduled backup capabilities. You may also use third party software to schedule your important data to be backed up to and external device at the times and intervals you choose. Its often recommended that any data that cannot be replaced, be saved to an off-site location such as an online backup in case of catastrophic damage to your home (Fire, Flood, Tornado etc.).

An additional option in Vista is you may set a backup hard drive as your default folder location for your user folders in case of Operating System crashes.

  1. Use proactive software protection — Antivirus and antispyware software are entry-level requirements for initial protection. Viruses and spyware can creep into your computer and easily degrade performance and corrupt or even destroy data.

  2. Use a firewall — Firewalls assist in blocking dangerous programs, viruses or spyware before they infiltrate your system. Various software companies offer firewall protection, but hardware-based firewalls, like those frequently built into network routers, provide a better level of security. Its recommended to have both.

  3. Be cautious of suspicious emails from unknown sources — Unfriendly emails can infect your computer with spyware and viruses. Steer clear of websites of ill repute — These are havens for malicious and annoying intruders like spyware.

  4. Keep your operating system updated — Repair the security holes that hackers love to exploit with the newest critical updates from Microsoft.

  5. Consistently backup crucial data — Backing up to a separate media device, such as CD/DVD, external hard drive, USB drive or Remote Backup location, on a regular basis ensures that important files are secure.

Use dependable virus detection software and keep it current:

Be careful about downloading executable software from public-access Internet sites, or opening e-mail attachments. Scan them for viruses first. Ensure your computer is running dependable virus detection software that will:

  1. scan for (and help you remove) viruses that may reside in files you download or get from removable media.

  2. monitor the operation of your computer for virus-like activity (either specific behavior of known viruses or generally suspicious activity). There are many Anti-Virus and Internet Security programs available that can perform these tasks. It is recommended that you purchase an internet security program that integrates Anti-virus, Anti-spyware, and a firewall into one program. This will ensure that its harder for viruses and spyware to access the internet to download even more dangerous software without your knowledge between scans. Always update your virus and spyware definitions on a regular basis (most purchased versions will do this on their own but its always in your best interest to check and make sure they are updating properly)

Software Suggestions:

Back-up tips

Make a checklist, This will help you identify the files and folders you want to save. Make sure you save the most important first.

Get into a routine and stick to it, Back up should become a habit – once a day or once a week whichever you feel suits the way you work.

Make sure the back up really has backed up, A few seconds checking your back up worked can save hours of misery. Just load data from the storage device back to the computer to check.

Surge Protection:

To help protect your data and your computer from a power surge, you should consider using a dependable, highly rated surge protector for power connections and modem/network cables. You may also want to consider using an un-interruptible power supply because a power loss or a momentary reduction in power may cause the loss or corruption of any unsaved data. Do not confuse a surge protector/Suppressor with a basic power strip. Before making a purchase check to make sure it has a suppression joule rating of at least 1250.

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